May Minutes

The meeting was called to order at 10:10 a.m. by President, Carl Hanson, on Saturday, May 3, 2008, at Smitty’s Bar, Webster, WI.  There were 33 people in attendance.

The minutes from the last meeting, September 8, 2007, were read by secretary, Mary Anne Thompson.  Motion was made by Bob Mears, seconded by Larry Koch to approve the minutes as read.

Financial Report:

                INCOME:  

Memberships (19)                  $   475.00
County Payment for Trail Work        $4,062.34
Map Ads                             $   650.00
Total Income                                $5,187.34

                EXPENSES:

New Case Tractors                        $14,100.00
Blaine Township donation                $    100.00
Swiss Township donation         $    100.00
Fuel                                  $    371.00
Copier        Toner                                $    112.84
Stamps                               $     85.00
Truck Insurance increase                $     55.00
Invoice Printing                    $     65.00
Total Expenses                    $14,988.84

                Balance with the $10,000 CD is $30,821.11

There were many new members in attendance from the Webster area as a result of a meeting held last week at the 10th Hole with the idea of starting their own club in that part of the county.  The consensus was that it would be a better to join a club that is already in existence and work toward getting roads opened in that area to be able to ride from Danbury to Siren.  Those people voiced their concern that if they should get those areas open would the club have enough signs to mark the trails and roads.  Carl stated that the club has an inventory of signs and that signs can be gotten at very short notice along with break away steel posts. 

A draft of the new ATV trails map was passed around for review and 5500 maps are being printed.

Carl asked for volunteers to be trail workers, that is anybody that wants to do trail work.  There is a need to do Trails 21 and 45 and the trail to Hillside.  He wants somebody to take over the trail maintenance such as brushing and tree removal, sign placement and replacement.  The workers can use the pickup truck which has signs and tools already in the back.  Richard McIntyre volunteered to do the trail from Danbury to Webster and Larry Koch will help.  Chuck Monner volunteered to do the trail from the bridge to Hillside. 

The expiration date of club memberships has been changed to one year from the effective date of dues payment so that anyone joining or renewing at the meeting will have an expiration date of May 2009.  This change will continue for everyone from now on.

After lengthy discussion regarding fund raisers for this year, it was decided that the club would sponsor a poker run and a booya.  Ron Gray was contacted after the meeting and agreed to head up a committee to plan a poker run.  At the meeting, Wendy, Ronda and JoAnn LaRock along with Bob Mears and Larry Koch agreed to be on the poker run committee.  Ron King and Larry Dale agreed to work on a booya feed.  Both committees will report back to the next meeting in June.

Last year participation by club members was extremely small.  At the first meeting in April of each year there is a pretty good turn out at the meeting where many people have lots of ideas about what should be done during the year but then attendance and participation dwindles down to close to nothing.  Because of that situation, it was discussed that possibly the club should have a board of directors.  The board would consist of the club officers plus six members elected by the membership and be responsible for making proposals and recommendations to be brought back to the general membership meetings.  Regular membership meeting would be changed to just one meeting in the spring and another in the fall.  After much discussion about the responsibilities of a board of directors, qualifications and the number of members, it was decided that there would be nine board members.  Larry Dale, Richard King and Dean Joersz agreed to be candidates for the board.  Chuck Monner moved that the three volunteers be approved, seconded by Bob Mears.  The motion passed unanimously.

The next meeting will be at 7:00 p.m. on Friday, June 6, 2008, at the Fishbowl Bar.

                                                Respectfully submitted,