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August Minutes
The meeting was called to order by President Carl Hanson at 7:07 p.m. on Friday, August 8, 2008, at the Oakridge Inn, Webb Lake, WI. There were 22 people in attendance.
The minutes of the last meeting, July 11, 2008, were read by Secretary Mary Anne Thompson. Motion was made by Wayne Johnson, seconded by Harold Beedy to approve the minutes as read.
Financial Report: INCOME:
Individual Memberships $ 75.00
Map Ads $ 225.00
Business Memberships $ 50.00
TOTAL INCOME $ 350.00
EXPENSES:
Diesel Fuel $ 887.79
Truck Gas $ 302.51
Chain Saw Repair $ 124.15
T-shirts and toner $ 543.00
Hand Saw $ 16.34
Poker Run Forms $ 39.00
TOTAL EXPENSES $1,912.79
Checking & Savings Accounts $17,247.39
CD $10,000.00
TOTAL $27,247.39
Motion was made by Larry Dale, seconded by Dean Joersz to approve the financial report as read.
Ballots for election of the board of directors were passed to members. There were six people on the ballot and one write in person.
Ron Gray reported that all the posters and poker run cards have been distributed to the businesses but activity seems to be slow so far. He said there will be food available at Lunkers along with raffles and club merchandise for sale.
Larry Dale gave a report on the July 4th fireworks at the 10th Hole Bar. He said that there were enough donations and money collected to cover all expenses of the day. He also stated that he didn’t get a report of the profits from the sale of beer. He advised that the fireworks is considered a community activity and not geared toward making a profit. He said that the 10th Hole Bar has been the location because of the parking availability and the easy to get to location. Next year there could be some changes made.
Larry also gave a short report on the Booya Feed. It will be held at Oak Ridge Inn on Saturday, October 4, from noon to 3:00 p.m. In addition to the sale of booya there will be raffles, membership sales and merchandise sales. They are getting posters printed to distribute throughout the area. This will not be a function designed to make a big profit but rather an ATV function.
Carl stated that he is going to have to have a pool of six or seven people who could be available to do brushing and tree clearance in the event of a storm. Everyone doesn’t have to be available for each occasion but Carl thinks there should be at least three available. Ron Gray, Harold Beedy and Rick Thompson volunteered to be in the working pool. Carl also stated that this will be one of the functions that will be the responsibility of the board of directors.
Because of the high price of gasoline, Carl requested that he be allowed to have a petty cash account of $500. This will be used to reimburse volunteers for mileage getting to and from the equipment used for trail work. He said the county reimburses $13 an hour for truck use and will use that number as a basis for payment to individuals. Dean Joersz made a motion that $500 be put in a petty cash fund, seconded by Tim M. Boudewyns.
Rick Thompson showed members the newly purchased hats and t-shirts that are for sale. He said the club has purchased 48 hats and 48 t-shirts and they will be for sale at the Poker Run and the Booya Feed.
The result of the Board of Directors election was Larry Dale and Ron Gray both winning a position with Cheryl Gray, Dean Joeresz and Richard McIntyre tying for the third position. After a second ballot, Dean Joersz was declared the winner of that position.
Scott Rosario was the winner of the $41.00 jackpot.
There will be a club meat raffle held at the Oak Ridge Bar on Saturday, August 23 from 3:00 to 5:00 p.m. Everyone was invited to attend and bring all their friends.
The next meeting will be held on Saturday, September 6 at 10:00 a.m. at Rosenthal’s.
Motion to adjourn was made by Dean Joersz, seconded by Ron Gray. Meeting adjourned at 8:20 p.m.
Respectfullly submitted,
Mary Anne Thompson, Secretary
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